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About eGrants

Note: eGrants is only accessible for communities with an existing relationship with OEA.

The eGrants system has been designed to enable applicants to prepare and submit requests for Federal grant assistance to OEA on-line. It will allow a Grantee to perform necessary post-approval activities, including submission of payment requests, reports and deliverables, and closeout documentation.

Instructions

Financial Assistance

State and local governments are eligible for OEA grant assistance as they seek to organize and plan economic recovery in response to the closure/realignment of military installations or cancellation or termination of a Defense contract, as well as to plan compatible land use near installations where civilian encroachment may impair the ongoing missions of an active duty installation. The eGrants system has been designed to enable grant applicants to prepare and submit online requests to OEA.

Note: eGrants is only accessible for communities with an existing relationship with OEA.

OEA Technical & Grant Assistance Programs in the Catalog of Federal Domestic Assistance

NumberCFDA Program Title
12.600 Community Economic Adjustment
12.607 Community Economic Adjustment Planning Assistance for Establishment, Expansion, Realignment, or Closure of a Military Installation
12.610 Community Economic Adjustment Planning Assistance for Joint Land Use Studies
12.611 Community Economic Adjustment Planning Assistance for Reduction in Defense Industry Employment*
12.614 Community Economic Adjustment Diversification Planning
12.615 Research & Technical Assistance

For more information on non-OEA financial assistance, please go to Catalog of Federal Domestic Assistance (CFDA) and Grants.gov.

Grant Management

OMB Circulars, Code of Federal Regulations (CFR): Grants to State and Local Governments

Administrative regulations, cost principles, and audit requirements for grants issued by the Office of Economic Adjustment (OEA).

Federal Grant Requirements

Lobbying

As a recipient of an OEA grant or cooperative agreement, you are prohibited from using the awarded Federal funds to pay the salary or expenses of an employee of a grantee or contractor, or those of an agent, for influencing, or attempting to influence, any officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress with respect to the award, continuation, renewal, amendment, or modification of any of these instruments.

If you are an applicant requesting more than $100,000 in OEA funds, you are required to certify that you have not made, and will not make, such a prohibited payment, and that you will be responsible for reporting the use of non-appropriated funds (non-OEA funds) for such purposes on Standard Form (SF) LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions. Additionally, these restrictions apply to any subgrants and procurements undertaken where that award exceeds $100,000. In these cases, the subgrantees and contractors are to provide the necessary certifications and file SF LLL where applicable.

Debarment and Suspension

The Grantee agrees to comply with the requirements regarding debarment and suspension in Subpart C of the OMB guidance in 2 CFR Part 180, as implemented by the Department of Defense in 2 CFR Part 1125. The Grantee also agrees to communicate the requirement to comply with Subpart C to persons at the next lower tier with whom the recipient enters into transactions that are "covered transactions" under Subpart B of 2 CFR Part 180 and the DoD implementation in 2 CFR Part 1125.

Drug-Free Workplace

The Grantee agrees to comply with the requirements regarding drug-free workplace in Subpart B of 32 CFR Part 26, which implements sec. 5151-5160 of the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S.C. § 701, et seq.).

Hatch Act

The Grantee is advised that its employees may be subject to the Hatch Act (5 U.S.C. § 1501-1508). If doubt exists in particular cases, the Grantee should seek legal counsel.

Trafficking in Persons

Section 106 (g) of the Trafficking Victims Protection Act of 2000, as amended (22 USC 7104); is located in 2 CFR Part 175. This applies to awardees other than State and local governments. If applicable, the full text of the award term will be provided in Attachment 1 to the Grant or Cooperative Agreement.

Central Contractor Registry

OEA grantees must maintain a current registration in the Central Contractor Registry (CCR). The following information is required to register in the CCR:

Grant Administration

Standard Grant Award Provisions

  • Standard Grant Award Provisions, Terms and Conditions

Documentation of Salaries and Wages

The Grantee agrees to comply with the requirements regarding support of salaries and wages in the OMB guidance in 2 CFR, part 225, "Cost Principles for State, Local, and Indian Tribal Governments," Attachment B., "Selected Items of Cost," Item 8.h., "Support of Salaries and Wages."

Procurement

Procurement of consultant or contractor services shall be in accordance with all standards and procedures set forth in 32 CFR Part 33.36, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, Procurement.

Financial Reporting

Performance Reporting Requirements

Most OEA grants have quarterly and final performance reporting requirements as follows:

  1. Compare actual accomplishments to the objectives established for the period.
  2. Provide reasons for slippage if established objectives were not met.
  3. Provide an accounting of actual and projected quarterly expenditures by the budget line items approved in the grant. The amount of Federal cash on hand at the beginning and end of the reporting period must also be provided.

Other Links

Frequently Asked Grant Questions

What is the size of a typical grant?

Assistance is structured to be responsive to the particular needs of the affected community. The size of the grant request is developed in collaboration with an OEA project manager.

How can grant funds be used for?

Assistance is structured to be responsive to the particular needs of the affected community. The size of the grant request is developed in collaboration with an OEA project manager.

Is a local match required?

Yes, usually 10% of the approved project budget.

How long are the grants issued for?

Projects are typically funded in one-year increments.

What is the deadline for applying?

Applications are accepted any time.

How long does it take to get an answer?

OEA will provide a determination within seven business days following the receipt of a Final application. In instances where the application is either incomplete or the proposed activities are not within the purview of OEA’s program, an OEA representative will contact the applicant within seven business days to follow up as necessary.

When will the grantee receive the approved funds?

The first disbursement under a grant can occur within two weeks of a fully executed grant agreement and OEA receipt of all supporting documents. Follow-on disbursements are based upon OEA receipt and acceptance of required interim performance reports. Disbursements will generally be on a reimbursable basis for expenses incurred for the most recently completed project period. An OEA project manager will work with the Grantee to ensure a responsive disbursement schedule for a community's particular needs.

Are individuals or private businesses eligible to apply?

No, only state and local governments are eligible for OEA funding.