Grants

Grant Management

OMB Circulars, Code of Federal Regulations (CFR): Grants to State and Local Governments

Administrative regulations, cost principles, and audit requirements for grants issued by the Office of Economic Adjustment (OEA).

• 32 CFR, Part 33, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments
• 2 CFR part 225, Cost Principles for State, Local and Indian Tribal Governments
• OMB Circular No. A-133, Audits of States, Local Governments, and Non-Profit Organizations

Federal Grant Requirements

Lobbying

As a recipient of an OEA grant or cooperative agreement, you are prohibited from using the awarded Federal funds to pay the salary or expenses of an employee of a grantee or contractor, or those of an agent, for influencing, or attempting to influence, any officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress with respect to the award, continuation, renewal, amendment, or modification of any of these instruments.

If you are an applicant requesting more than $100,000 in OEA funds, you are required to certify that you have not made, and will not make, such a prohibited payment, and that you will be responsible for reporting the use of non-appropriated funds (non-OEA funds) for such purposes on Standard Form (SF) LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions. Additionally, these restrictions apply to any subgrants and procurements undertaken where that award exceeds $100,000. In these cases, the subgrantees and contractors are to provide the necessary certifications and file SF LLL where applicable.

• 32 CFR Part 28, New Restrictions on Lobbying (Grants)
• Lobbying Certification
• Disclosure of Lobbying, SF LLL

Debarment and Suspension

The Grantee agrees to comply with the requirements regarding debarment and suspension in Subpart C of the OMB guidance in 2 CFR Part 180, as implemented by the Department of Defense in 2 CFR Part 1125. The Grantee also agrees to communicate the requirement to comply with Subpart C to persons at the next lower tier with whom the recipient enters into transactions that are "covered transactions" under Subpart B of 2 CFR Part 180 and the DoD implementation in 2 CFR Part 1125.

• Debarment and Suspension (Non-procurement), 2 CFR Part 180, Subpart C, as implemented by the Department of Defense in 2 CFR Part 1125

Drug-Free Workplace

The Grantee agrees to comply with the requirements regarding drug-free workplace in Subpart B of 32 CFR Part 26, which implements sec. 5151-5160 of the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S.C. § 701, et seq.).

• 32 CFR Part 26, Drug Free Workplace

Hatch Act

The Grantee is advised that its employees may be subject to the Hatch Act (5 U.S.C. § 1501-1508). If doubt exists in particular cases, the Grantee should seek legal counsel.

• "The Hatch Act"

Trafficking in Persons

Section 106 (g) of the Trafficking Victims Protection Act of 2000, as amended (22 USC 7104); is located in 2 CFR Part 175. This applies to awardees other than State and local governments. If applicable, the full text of the award term will be provided in Attachment 1 to the Grant or Cooperative Agreement.

• Section 106(g) Trafficking Victims Protection Act of 2000, as amended (22 USC 7104)

Central Contractor Registry

OEA grantees must maintain a current registration in the Central Contractor Registry (CCR). The following information is required to register in the CCR:

• Data Universal Numbering System (DUNS) Number provided by Dun and Bradstreet(D&B)
• Tax Identification Number (TIN) and Taxpayer Name used in Federal tax matters
• Statistical Information about your organization
• Electronic Funds Transfer (EFT) Information for payment of invoices
  (Please note that you must have the correct account information for OEA payments in this system.)

• Central Contractor Registry

Grant Administration

Standard Grant Award Provisions

• Standard Grant Award Provisions, Terms and Conditions

Documentation of Salaries and Wages

The Grantee agrees to comply with the requirements regarding support of salaries and wages in the OMB guidance in 2 CFR, part 225, "Cost Principles for State, Local, and Indian Tribal Governments," Attachment B., "Selected Items of Cost," Item 8.h., "Support of Salaries and Wages."

• 2 CFR part 225, Cost Principles for State, Local and Indian Tribal Governments

Procurement

Procurement of consultant or contractor services shall be in accordance with all standards and procedures set forth in 32 CFR Part 33.36, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, Procurement.

• 32 CFR Part 33.36, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, Procurement

Financial Reporting

• Federal Financial Report, SF 425
• Instructions for Federal Financial Report, SF 425
• Request for Advance or Reimbursement , SF 270
• ACH Vendor/Miscellaneous Payment Enrollment Form SF 3881

Performance Reporting Requirements

Most OEA grants have quarterly and final performance reporting requirements as follows:

1. Compare actual accomplishments to the objectives established for the period.
2. Provide reasons for slippage if established objectives were not met.
3. Provide an accounting of actual and projected quarterly expenditures by the budget line items approved in the grant. The amount of Federal cash on hand at the beginning and end of the reporting period must also be provided.

Other Links

• Catalog of Federal Domestic Assistance
• Grants.gov
• Federal Register
• Federal Audit Clearinghouse
• Office of Management and Budget (OMB) Circulars
• Code of Federal Regulations (CFR)
• Excluded Parties Listing
• Office of Management and Budget (OMB) Intergovernmental Review State Point of Contact List (SPOC)
• Dunn and Bradstreet